The Opportunity

The Benefits Administrator is responsible for the administration of employee benefits plans including merging 401K plans, resolving complex plan issues with vendors, providing guidance and training for the Business Partners on benefits policy and procedures, compliance reporting, and partnering with HRIS and Payroll on projects as needed. Integration and Open Enrollments.

Duties and Responsibilities

• Assist with Annual benefits open enrollment and preparation.
• Resolve complex plan issues with Vendors and review and monitor benefit coverage costs and utilization.
• Benefits Compliance – Prepare data for Discrimination testing. Review 5500’s for retirement plans. Prepare and distribute Summary Annual Reports for all benefits plans. Manage annual 401(k) audit with outside accounting firm. Annual audit of participant data for year-end compliance testing for 401(k) plan; SPD review and distribution; HIPAA compliance.
• ACA administration and filings (1095Cs, PCORI, etc.)
• 401(k) Retirement Plan Administration – Audit monthly 401(k) Report of Payroll Information (verification of deductions, Recordkeeping, etc.). Audit eligibility and deferral changes.
• FSA/HSA – Maintain relationship with vendor and vendor site. Resolve FSA/HSA issues.
• Audit reconciliation of benefits invoices before paying and audits as needed for benefits and employee data.
• Assist with new partner integrations, setting up benefits, holding OE, Enrollment training, audits, etc.
• COBRA – Resolve COBRA issues and manage open enrollment for COBRA participants.
• Eligibility – Maintains eligibility records and assist in getting newly eligible enrolled during acquisitions and others (new hires, life events, etc.). Send out Welcome notice, compliance documents and instructions for enrolling in benefits.
• Assists with the implementation of new policies and programs. Supports testing system configurations from HRIS Specialist as well as configuration enhancements (primarily around acquisitions and benefit changes) and with upgrades and releases of the software for HRIS as needed by conducting audits.
• Leave Administration and collection of missed premiums.
• Prepare master file containing calculations for annual increase (merit) based upon matrix and Dept rankings. Track changes to employees that impact process.
• Prepare spreadsheet for Incentive payouts with calculations and tracking changes that impact payout.
• Audit and process enrollments in benefits for new hires, life events and other changes as necessary.
• Government reporting as necessary.
• Support team with special projects.

The Skills You Bring

• Bachelor’s degree in a related field preferred but not required.
• 5+ years’ experience in Human Resources with concentration in benefits.
• MS Office (Word, Excel, Outlook), pivot tables and VLOOKUP’s
• Familiarity with HRIS systems and business processes.
• Payroll Experience is a plus
• Ability to work efficiently and meet deadlines
• Strong attention to detail.
• Ability to verbally communicate with all levels of the organization and vendors.
• Knowledge of appropriate legislation pertaining to employee benefits and other related human resource functions.
• Licenses or Certifications: PHR and/or Benefits certification preferred